Development Administrator

We are hiring a Development Administrator and this person is an integral part of the development efforts as the Transforming Center continues to grow in its mission of strengthening the souls of pastors and leaders, and the communities they serve. Working alongside the Executive Director (ED) and Director of Strategy and Programs (DSP), this person will serve as the backbone of the operation by overseeing all administrative processes to manage the Transforming Center’s relationships. Being detail and service oriented are important to ensure delivery of impeccable donor services. This position also supports some administrative needs of the Transforming Center office. While this is an in-office position, we do offer flexibility of work hours within the Monday-Friday work week.

This is a part time, 20-25 hour position with vacation and retirement benefits. The ideal candidate will be willing to participate in the next Transforming Community, lives within commuting distance from the Wheaton office, and has a passion for people and data.

The Transforming Center is an Equal Opportunity workplace and values unity in diversity, equality across lines of race and socioeconomic status, and an egalitarian view of men and women in ministry (John 17:20-26). Individuals find their place and bring their gifts to Christian community on the basis of the spiritual reality of their relationship with God and their gifting by God (I Corinthians 12); they are not defined or limited on the basis of outward characteristics such as race, socio-economic status, sexual orientation or gender.

Primary Responsibilities

• Maintain ongoing relationships with recurring and significant donors.
• Handle the recording of donations and the annual receipting process.
• Coordinate print, web, and social media designed to raise funds for The Transforming Center and its mission.
• Proofreading and editing correspondence, including, but not limited to, donor letters and gift proposals.
• Maintain donor and foundation records and ensure the accuracy of the donor database. Monitor all contacts through the development process and code appropriately. Troubleshoot issues related to online donor portal for logins and passwords.
• Create development reports for existing KPIs and donor trends, while being able to assess new areas of trends or metrics.
• Coordinate donor acknowledgment with the ED and CEO, including thank you notes and phone calls. Send welcome letter to new donors and assist with their initial online registration.
• Work with the DSP in planning and assisting in the execution of special events, including but not limited to fundraising and donor appreciation.
• Provide assistance in planning of such events including venue choices, messaging, RSVPs, programming and follow up.
• Work closely with the Director of Operations on incoming gift processes, campaign and fund allocations, details on restricted or designated gifts and the grant writing process.
• Work closely with the Community Registrar and donors on tracking and coordinating scholarships and sponsorships for Community members. This includes helping members create and maintain their crowdfunding page.
• Coordinate, schedule and draft minutes and other documents for development meetings.
  Use the mass email program to disseminate development related communications written by the ED and DSP.
• Perform general office related duties including answer the phone, appropriately forwarding and answering emails and mail. Placing orders, making copies, filing, ordering supplies and maintaining general office organization will be needed.

Qualifications

• Agreement with the “essence” of the Transforming Center, including our mission, guiding principles, values and strategy.
• Education: Bachelor’s degree in Business Administration, Communication, Public Relations or related field – Or – High School diploma with equivalent experience.
• Experience: 1+ years in a development, non-profit or ministry administrative support or management. Familiarity with social media and current social media trends preferred, but not required.

Hourly Rate – $21-23

Benefits – Vacation and IRA match