Administrative Assistant

Madison Church: Square Campus
Job Description: Administrative Assistant

Primary Purpose: To enhance ministry at the Square Campus by providing hospitable service for guests, smooth execution of office operations, and administrative support for staff and events.

Hours: Part time; 20 hours per week

Accountable to: Square Campus Director of Administration and Operations (DAO)

Gift Set: Administration, Helps, Hospitality, Mercy

Education and Experience:

• Associates degree or equivalent preferred
• A minimum of two years of administrative experience in a church and/or organizational setting is desirable

Duties and Responsibilities

Provides administrative support for the ministries of the Square campus, including but not limited to:

1. First Impressions:

a. Serve as a positive, warm, welcoming, and hospitable point person for church staff, members, neighbors,  community partners, and guests.

b. Connect individuals with staff, ministries, and resources as needed. Maintain confidentiality, handle sensitive information, and be trustworthy with personal and financial information.

2. Ministry Support (Scheduling, Communications, Staff and Event Support):

a. Provide administrative and scheduling support for ministry events
b. Help write and distribute printed and online communications, announcements, and other information under the direction of the All-Site Director of Communications
c. Maintain the Square campus ministry calendar in collaboration with Square Campus DAO
d. Provide administrative support to Square Campus Pastors, Square Campus DAO, and other Square staff as needed
e. Take minutes at Square staff meetings and follow through on action steps
f. Assist with planning, preparing, and purchasing for ministry events

3. Office Operations:

a. Manage phone and email correspondence
b. Process incoming mail and payments
c. Inventory and purchase office supplies
d. Complete printing, photocopying, and scanning projects
e. Assist with processing and submitting receipts, invoices, etc.
f. Maintain church directory and membership information

4. External Events:

a. Manage requests for event rental space (provide excellent customer service, schedule, process applications and payments, document thoroughly)
b. Provide tours to prospective renters

5. Collaboration:

a. Cross train and collaborate with Square DAO
b. Cross train and collaborate with administrative staff from other Madison campuses

Qualifications

• Be a mature Christian and a member (or willing to become a member) of Madison Church, in complete agreement with our vision, mission, values and beliefs
• Have experience serving in a multicultural organization with an articulated understanding of Christian Community Development Principles, racial reconciliation, and Biblical justice
• Excellent relational, oral and written communication skills with ability to connect with others
• Self-starter and team player that exhibits motivation to fill in gaps, ensuring good service between various ministries or departments
• Strong initiative in asking questions and clarifying information
• Sees the big picture – detail oriented, but with vision to see how the parts affect the whole
• Professionalism in the office and in communication
• Comfortable with Google Suite and other basic church management software applications

To apply, please email cover letter and resume to [email protected].